Executive Assistant

Location: Vancouver, British Columbia, Canada

Department: Corporate

Type: Full Time

Min. Experience: Experienced

Do you have exceptional organizational and communications skills, with an obsessive attention to detail? Are you easily approachable, dynamic, and proactive? Bardel’s Vancouver studio is currently recruiting for an experienced Executive Assistant to join the team. Reporting to the CEO, the Executive Assistant will be instrumental in supporting the CEO and the senior executive team with high-level business functions.

What you will be doing:

  • Coordinate the schedule, contacts, and calendar of the CEO, including appointments, events, trade shows and other business related activities
  • Anticipate the needs of the executive, ensuring they are in the right place, at the right time, for the right reasons
  • Handle the senior management team’s business travel arrangements for domestic and international travel
  • Coordinate hotel bookings and arrangements for out of town visitors
  • Communicate with Italian partner studio and organize conference calls and meetings with productions, executives and clients
  • Ensure the proper management and approval of individual and corporate expenses, and manage the market budget reports as required
  • Take meeting minutes and distribute notes
  • Compile information and conduct business research for senior management team as requested
  • Other administrative duties as required (filing, drafting documents, etc.)

What you bring to the table:

  • 3-5 years experience supporting senior business executives
  • Outstanding organizational skills with obsessive attention to detail
  • Excellent written and verbal communications skills
  • Team-based approach
  • Strong judgement skills and unwavering commitment to maintaining confidentiality
  • Advanced skills in Microsoft Office and Google Suite
  • Ability to prioritize and multi-task in a fast-paced environment
  • Flexibility to be available outside of normal work hours to provide support on urgent matters or to meet tight deadlines

Extra points if you have:

  • Experience supporting an executive at an Animation or VFX company
  • Fluent Italian language skills, both written & verbal

Why work at Bardel?

We've got great people here, and for good reasons. Bardel offers a generous benefit package, regular social events and ongoing development opportunities for employees to advance their careers through work on prominent and exciting industry projects. You will collaborate with other influential, career-minded creative professionals from around the world, and have the opportunity to grow in your career.

What we want to see in your application:   

Tell us why YOU are the person for the position and how you meet the position’s criteria. Forward us your current resume and samples of your work (eg. a link to your website or reel – don’t hesitate to show off a little!). 

How to apply:

Please visit our website at http://www.bardel.ca/now-hiring/  to apply.   

Thank YOU!

We thank all applicants who express an interest in being part of the Bardel team. Unfortunately, due to the high volume of submissions received, we will only be in touch with those that are a compelling match for one of our current openings.


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